District Office Payroll Specialist SS101 [United States]

 

Nebo School District is located in south Utah County, services over 35,000 students in grades PreK-12, and employs over 4,500 people. Our vision is to:

• engage students as active participants in school and in the community;
• empower students to acquire and develop knowledge, skills, and talents;
• collaborate to promote safety, student involvement and achievement; and
• prepare students to succeed in school and life.

Payroll Specialist. Lane 6 - $23.18 per hour. Full-time position, 8 hours per day, 5 days per week, 261 days per year. Must be at least 18 years of age to apply.

Placement on the salary schedule will be reviewed by supervisor and finalized through the Human Resource and Payroll Departments. Candidates already employed with Nebo School District, applying for a new position with a lane increase, may decrease in overall steps in the new position if offered, accepted, and not in the same job category.

Nebo School District is the 6th largest K-12 public school district in the State of Utah, representing 50 schools and over 36,000 students. Nebo currently employs over 4,500 employees and has an annual operating budget of over $320 million. The Payroll Specialist position is a full-time, year-round position and works out of the Nebo District Office in Spanish Fork, Utah. Our Payroll Department is a small group of upbeat, dedicated professionals looking for a new addition to our hard-working team. We have important deadlines to meet, but we work together to get the job done. If you would like to be considered for our team, please submit your application and UPLOAD A RESUME detailing your work and educational experience AND UPLOAD A COVER LETTER explaining your interest in this position and what makes you a great fit.

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Position title: Payroll Specialist

Compensation: Classified salary schedule, Lane 6. Minimum of $23.18 per hour.

Preferred start date: July 5, 2023 or sooner if possible

Position type: Full-time, year-round, hourly, non-exempt

Office hours: 8:00 am to 5:00 pm, Monday through Friday. Deadlines may require overtime.

Eligible benefits include:

•  Participation in Utah Retirement System
•  403(b) contributions
•  Health Insurance
•  Health savings account matching
•  Dental Insurance
•  Life Insurance
•  Vacation leave
•  Sick leave
•  Bereavement leave
•  On-site fitness center
•  On-site employee clinic

Qualifications:

•  Payroll/HR experience preferred
•  Working knowledge and experience using Alio preferred
•  High school diploma/GED required
•  Experience with Microsoft Office with an emphasis in Excel
•  Strong work ethic and team player
•  High degree of professionalism
•  Ability to work independently and as part of a team
•  Positive attitude and willingness to work as needed to meet deadlines
•  Strong verbal and written communication skills
•  Strong organizational and prioritization skills
•  Detail oriented and accurate
•  Ability to provide excellent customer service
•  Ability to maintain confidentiality
•  Comfortable working in a fast-paced office environment where there are frequent interruptions and deadlines
•  Ability to plan, organize, and manage time effectively
•  Willingness to learn new concepts and duties

Purpose Statement

The job of Payroll Specialist is done for the purpose/s of processing all phases of payroll; tracking and reporting employee leave; responding to payroll and related problems in conformance with mandated requirements; and maintaining confidential employee records.

This job reports to the Payroll Manager

Experience Job related experience is desired.

Education High school diploma or equivalent.

Criminal Justice Fingerprint/Background Clearance

Essential Functions

• Compiles payroll information (e.g. time cards, requests for voluntary deductions and direct deposits, transportation calendars, employee leave, garnishments, etc.) for the purpose of providing required documentation and/or processing information.
• Distributes payroll and other documents for the purpose of providing documents in a timely manner.
• Maintains a variety of payroll information, files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Prepares written materials and electronic payroll information (e.g. verification of employment letters, transportation calendars, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Processes payroll related data (e.g. time sheets, withholding information, benefit changes, etc.) for the purpose of updating information, authorizing timely payment, and/or complying with established payroll practices.
• Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit provider/s, withholding versus W4, salary status, etc.) for the purpose of ensuring accuracy of records and employee payments.
• Responds to inquiries regarding payroll procedures (e.g. wage levies and garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate action and/or complying with established fiscal guidelines.
• Participates in unit meetings, in-service training's, workshops, etc. as required for the purpose of conveying and/or gathering information required to perform job functions.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

• SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; and preparing and maintaining accurate records.
• KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; and business telephone etiquette.
• ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; working as part of a team; and maintaining confidentiality; Have the ability for regular and reliable attendance.

Responsibility

Responsibilities include: working under direct supervision using standardized procedures; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity

to have some impact on the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

FLSA Status

Non Exempt

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