Cox Communications is searching for an Executive Assistant to the Senior Vice President of Cox Business Sales. This person will provide seamless execution of tasks, including team management and assistance with correspondence, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects, as needed. The role requires proactivity, sound judgment, decision-making, confidentiality in handling sensitive information, and assertive leadership abilities.
Primary Responsibilities and Essential Functions
Qualifications
Minimum:
#LI-094
USD 27.79 - 41.73 per hour
About Cox Communications
Cox Communications is the largest private telecom company in America, serving six million homes and businesses. That's a lot, but we also proudly serve our employees. Our benefits and our award-winning culture are just two of the things that make Cox a coveted place to work. If you're interested in bringing people closer through broadband, smart home tech and more, join Cox Communications today!
About Cox
Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses - which includes Cox Automotive and Cox Communications - is forging a better future for us all. Ready to make your mark? Join us today!
Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page .
Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.
Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.
Primary Responsibilities and Essential Functions
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- Interacts daily with leadership team, and their assistants.
- Coordinates Leadership Staff Meetings and all department meetings: efficient in securing the venue/meeting room, audiovisual needs, transportation and catering, as appropriate and plans any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, and minutes.
- Manages a complex, changing calendar: using MS Outlook schedules and prioritizes meetings, appointments, rooms, equipment, catering and other resources.
- Arranges travel (air, hotel, transportation) and coordinates agenda with regional staff when required.
- Develops letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
- Prepares presentations, and other documents using MS Word, Excel and PowerPoint for various needs inclusive of meetings and program reviews.
- Screens all telephone calls and request for time and meetings.
- Directs inquiries to the appropriate team members and uses discretion on prioritization of engagement.
- Maintains confidential information and secure access to sensitive personnel and company information.
- Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support as directed by the leader.
- Sorts and distributes mail and packages to appropriate parties.
- Greets and assists visitors and arranges for escorts, as necessary.
Processes expense reports and invoices.
Gathers and arranges materials and relevant information for assigned project or person.
Prepare, organize and maintain documents and files of a complex or confidential nature, track budget expenditures.
Qualifications
Minimum:
- High School Diploma/GED and 7 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and 5 years' experience; or 9 years' experience in a related field
- Experience directly reporting to and supporting senior executives and their respective teams
- Advanced knowledge of MS Office, PowerPoint, Outlook and MS Word required.
- Excellent planning, organization, meeting coordination and project management skills.
- Excellent interpersonal skills with ability to relate professionally with executive-level management.
- Demonstrated ability and experience to act proactively and to effectively anticipate and respond to the needs of the executive.
- Strong written and verbal communication skills, with the ability to use judgment to field inquiries professionally and efficiently.
- Must have experience managing and maintaining confidential, business, and personnel sensitive information
- Must be detail-oriented, able to develop and maintain highly efficient work environment, and able to effectively prioritize and time management skills
- Strong calendar management and organizational skills
- Strong writing/communication skills
Preferred: - BS/BA degree in related discipline strongly desired (i.e., Business)
- Experience in telecommunications industry desired
- Experience and understanding of Oracle
#LI-094
USD 27.79 - 41.73 per hour
About Cox Communications
Cox Communications is the largest private telecom company in America, serving six million homes and businesses. That's a lot, but we also proudly serve our employees. Our benefits and our award-winning culture are just two of the things that make Cox a coveted place to work. If you're interested in bringing people closer through broadband, smart home tech and more, join Cox Communications today!
About Cox
Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses - which includes Cox Automotive and Cox Communications - is forging a better future for us all. Ready to make your mark? Join us today!
Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page .
Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.
Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.
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